The life of an events planner…
Need to Postpone A Wedding or Event? – Some Helpful Advice
Unless you’ve been hibernating through the winter you will know the whole country is in the awful situation known as a ‘global pandemic’. Unfortunately this may mean you are in the difficult position of having to postpone your wedding or event. You know it’s the right thing to do but no doubt will be heartbroken. You put your heart and soul into arranging your big day and are bound to feel deflated but take comfort from the fact you are doing the right thing. Firstly I would urge you to postpone, not cancel if you possibly can.
Already paid deposits to venues and suppliers? In these strange times most will consider allowing you to transfer you deposit. A minority will insist you loose your deposit and start again with a new booking if you decide to cancel.
If your wedding is within the next 12 weeks postpone asap. The longer you delay the more likely it is you may have to pay additional costs for suppliers who have already purchased materials or have begun work on your event services.
Its is unlikely that cancellation due to the current pandemic will be covered by wedding/event insurance but check any policies you may have and read all contracts carefully. Don’t forget to advise your wedding/event insurance company you intend to postpone the date.
Create a list of all of your suppliers (including venue) and contact them. In the case of a wedding don’t forget the local registry office re your Notice Of Marriage – I believe you will have to pay the fee for this again. Don’t confirm any date until you have contacted the most important people you want at your event to ensure they can make the new date, If any of your suppliers are unable to accommodate your new date ask them to recommend someone who could perhaps help. You may lose some deposits if original supplier can’t make the new date. Ensure you are provided with new or amended contracts showing new dates etc. If you’re having issues with your suppliers refusing to postpone seek legal advice.
These are difficult times for everyone so bear in mind that your suppliers are going through these times, possibly with them facing long periods with no income.
I hope I’ve covered everything but if there is anything I’ve missed or something you are having difficulty with please message me and I’ll do my best to provide you with a satisfactory answer.
Keep safe. Linda x